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Presenter Guidelines

Here you can find information for presenters.

All presentation slides must be emailed to CAMCON26@liverpool.ac.uk by Wednesday 20th June. If the file size is too large to be sent via email, please use WeTransfer to send to CAMCON26@liverpool.ac.uk  

 

INVITED SPEAKERS AND SELECTED SHORT TALKS 

  • All presentations must include a title and acknowledgement slide
  • If presenters have any disclosures, this should be included after the title slide
  • Invited speakers and presenters of selected short talks are not required to prepare a poster 

 

POSTER FLASHTALKS 

 Flashtalk presentations should be a high-impact advertisement for your poster 

  • Each presentation will be 2 mins 
  • All presenters must use the template title slide, indicating your poster title, name and poster number [template slide will be emailed to you] 
  • Presenters may add a maximum of 2 additional slides 

 

PREPARING YOUR PRESENTATION 

 Technical 

  • Presentations must be prepared in Microsoft PowerPoint 
  • Slides must be in widescreen (16:9) format 
  • Please name your file as follows:  Session Number / Full Name.pptx (ie: Session1_JohnSmith.pptx)  
  • To avoid any compatibility problems, please do not use special characters (i.e. “, Ö, Ø, ñ,?, ®, ý,}, {, etc.) to name your files 

 How to make your presentations impactful 

  • Make sure your presentation has a clear flow from introduction to conclusion
  • Identify key points and why they are important  
  • Include take-home message. Consider which 2-3 points you want the audience to remember after your presentation 
  • Only include relevant information on your slides, supplemented and explained by your verbal presentation 
  • Visual materials (images, schematics, diagrams) are encouraged to support your verbal presentation 
  • Ensure size and resolution of any images is suitable for presentation on a large screen 
  • Animations can be used to guide the audience, but should be used sparingly and thoughtfully (see section on accessibility) 
  • Less is more!   

 How to make your presentations accessible 

  • To create accessible slides, use high-contrast, colour-blind friendly palettes and neurodiverse-friendly layouts that reduce cognitive load 
  • Avoid cluttered slides and walls of text (max. 5-10 lines or 15-20 words)   
  • Use sans serif fonts (e.g., Calibri, Arial, Verdana, Helvetica Neue) with a minimum size of 14 or 16pt for maximum visibility   
  • Never use colour as the only way to convey information. Use shapes, textures, or text labels in addition to colour to differentiate data points 
  • Please be aware that red letters or lines are usually not visible 
  • Avoid automatic transitions, motion animations, or flashing images 
  • Use solid, light-coloured (not pure white) or pale pastel backgrounds to reduce glare 
  • Use clear, consistent headings and bullet points to break up information 
  • Use the built-in Microsoft Office Accessibility Checker 

 

POSTERS 

 Your poster will be on display throughout the conference, and you are required to be present during the Poster Mixer Session to answer any questions from delegates.  

  • Poster Set Up Time: Wednesday 1st July 09:00 - 09:25 
  • Poster Mixer Session:  Wednesday 1st July 15:30 – 17:00 
  • Poster Take Down Time: Thursday 2nd July 15:00 - 15:30* 

 *Posters not collected will be recycled at the end of the Conference.  

  • Your poster should be A0 PORTRAIT (46.8 x 33.1 inches / 118.9 x 84.1 cm)  
  • Poster dimensions must not exceed 5ft high and 3ft wide 
  • Your poster must be in English 
  • It is your responsibility to print your poster and bring it to the conference
  • Velcro will be provided for you to affix your poster onto the poster board   
  • Your poster should be placed on the poster board with your allocated poster number 

 
Preparing your poster 

  • Recommended sections: Title, Authors/Affiliations, Introduction/Background, Methodology, Results, Conclusions, and References/Acknowledgements 
  • Limit text – Let figures communicate the key messages 
  • Avoid dense paragraphs  
  • Use short sentences and bullet points 
  • Use high contrast e.g. dark on light preferred 
  • Use a limited, consistent colour palette  
  • Ensure accessible formatting (see “How to make your presentations accessible”) 
  • Ensure content is readable from 1-2 metres away 
  • Ensure all images are high-resolution (at least 300dpi at print size) to avoid pixelation 

 

Recommended font sizes 

  • Title: 72–100 pt 
  • Headings: 40–60 pt 
  • Body text: 28–36 pt 
  • Figure labels: ≥24 pt