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Right to Work Checks

Before starting work for the University of Liverpool, all colleagues will be asked to show evidence of their right to work in the UK. Requirements will depend on nationality.

Completing right to work checks

As of 6 April 2022, employers can no longer accept paper documents as evidence of a right to work (RTW) in the UK for individuals who hold a Biometric Residence Permit (BRP), Biometric Resident Card (BRC) or Frontier Worker Permit (FWP). It is now mandatory for employers to conduct an online right to work check using a specific gov.uk portal before employment commences.

To carry out the online RTW check hiring managers will need the individual’s date of birth and a Share Code. The Share Code is generated by the Home Office and provided to the person as proof of their right to work, it is nine characters long and is valid for 30 days. Hiring managers can complete the check here: https://www.gov.uk/view-right-to-work

The online check will be automatically date stamped and therefore it is essential that this check is carried out before the new employee commences work, this check must be completed before any work is asked to be undertaken.

Retrospective right to work checks on those who used a BRP, BRC or FWP to prove their right to work before 6 April 2022 are not required.

EU nationals

Employees who have status under the EU Settlement Scheme (EUSS) will continue to evidence their right to work via the gov.uk portal and share code.

UK and Irish nationals

Only UK and Irish nationals can continue to evidence their right to work using a manual check, e.g. passport or birth certificate and national insurance number.

Covid-19 adjusted checks

The end of the temporary adjusted right to work checks has been extended until 30 September 2022. This means that until this date, we can still check in the following way for UK and Irish citizens;

  • checks can continue to be carried out over video calls
  • new employees can continue to send scanned documents or a photo of documents for checks using email, rather than sending originals.

Who needs a right to work check?

All potential employees require a right to work check, regardless of their nationality. This must be conducted before employment commences.

Why do we need to carry out right to work checks?

Under the Immigration, Asylum and Nationality Act 2006 and the Immigration Act 2016, the University has a legal responsibility to ensure that all employees have the right to work in the UK. Employers are required to carry out right to work checks on all employees before they start work in the UK.

If an employee does not have valid immigration permission and unless an employer can prove that a valid right to work check has been completed in accordance with the Home Office guidance, the employer may be liable to a fine of up to £20,000 for each employee found to be in breach.

Additional information

For more information on RTW checks, please read the Government guidance on Right to work checks: an employer's guide.

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