Right to work checks are not required when current employees are transferring or taking additional roles within the University or for anybody working entirely overseas.
Failure to provide proof of eligibility to work prior to employment, will result in the start date being postponed. No work can be undertaken prior to the evidence being seen.
Completing right to work checks
Why should employers carry out right to work checks?
Under the Immigration, Asylum and Nationality Act 2006 and the Immigration Act 2016, the University has a legal responsibility to ensure that we are not employing individuals who are not authorised to work in the UK, which is a legal requirement. These checks can also help avoid potential financial penalties, if we are found to have hired an illegal worker, we may be liable to a fine of up to £60,000 per illegal worker, it could also disqualify the University from sponsoring students and staff from overseas.
When should employers carry out right to work checks?
Right to Work checks must be completed the day before employment starts. It is generally recommended that departments carry out the check at the interview stage to ensure they are satisfied that the individual can work legally in the UK. If checks have not been carried out at the interview stage, a right to work check must be completed prior to employment starting for all employees. The check must be conducted with the employee present either in-person or via a video call.
| You currently hold the right to work in the UK | You do not hold the right to work in the UK |
|---|---|
| Information for UK/Irish citizens, those who have applied under the EU Settlement Scheme, or hold an E-Visa. | Information for non-UK/Irish citizens who do not currently hold the right to work in the UK and would need to apply for a work visa. |
You currently hold the right to work in the UK
There are three ways of presenting right to work documentation:
In-person checks, to present a physical document (British and Irish nationals only)
- Passport - current or expired, or
- Birth certificate/adoption certificate/naturalisation certificate, together with proof of UK national insurance number or a letter/payslip from a previous employer stating name and national insurance number.
A full list of acceptable documents is available:
TrustID, digital online check (British and Irish nationals only)
We also offer remote right to work checks for British and Irish nationals only, for those individuals who are unable to present physical documents prior to starting at the University of Liverpool, this check allows for the right to work check to be carried out remotely.
Home Office Check, digital check for those who have a share code
If you are not a British or Irish citizen and have a UKVI account, you will need to request a share code to prove your right to work in the UK.
The University will then use this code to confirm your right to work prior to your employment starting.
You do not hold the right to work in the UK
If you do not have documents that show your right to work you will need to apply for permission from UK Visas and Immigration (UKVI).
Depending on your circumstances and the nature of your role etc, you may be eligible to apply for one of the following work visas:
A full list of visas you may be able to apply for, to enable you to work in the UK, is available:
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