The presentation
- If you are using a powerpoint or similar, make sure the text is clearly visible (at least font size 14)
- Avoiding text around the edges of the slides will also ensure that any images of the presenter also on the screen will not cover any text
- It is best to display the presentation via the projector and with online audiences via the “share screen” function on Zoom at the same time
- For ease, make sure you share your presentation with the organisers beforehand.
The audiences
- For presenters that are in the room, a webcam will be available so just speak to the room as normal, and everyone will be able to see you clearly
- For those presenters attending online, online participants can “spotlight” you. Those attending in person will be able to see you on the large screen.
Managing Zoom
- It is the role of the Chair to make sure there is a dedicated person to monitor Zoom to let in people, start polls, and note down any questions from the chat to be asked verbally
- How the session will run and how to ask questions needs to be explained at the start of the session to both the online and in person audiences.
Q&A
- An external microphone and speaker system will enable online audiences to ask questions verbally, and their in-built mics mean they can pick up questions asked in the room as well
- Both online and in person participants should be encouraged to ask questions.
Speak up
All presenters will have a microphone but it’s for the online audience, so make sure to speak at a ‘presenter’ volume (even when answering questions) to be sure everyone can hear you.
Interactivity
If want a virtual (as well as an actual) show of hands, it may be best to set up a Zoom poll in advance. With a bit of planning, it’s easy to get both audiences involved.
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