Progression into the next academic year is based on your Annual Progress Report (APR) and your Independent Progress Panel. Throughout the year you will be having meetings with your supervisor and should be entering these in the Record of Supervisory Meetings. You should also use the PGR Portfolio of Activity to record activities such as conference presentations, posters and industry placements. The dates of your supervisory meetings and entries in your Portfolio of Activity are uploaded to your APR in May and, in addition to your research, provide a basis for your progress discussions.
To ensure you have the help and guidance you need to make good progress, you should be meeting with your supervisor formally at least once a month if you are full time, or once every two months if you are part time. You should also meet with your whole supervisory team at least once per term.
The number of meetings entered in the Record of Supervisory Meetings is monitored and where the number falls below the minimum expected this will be noted by the Department/School/Institute Director of Postgraduate Research.
Further details are available in Appendix 7 of the PGR Code of Practice.
A Guide to completing the APR can be found here