Welcome to the University webpages for Postgraduate Research Students

The Research Degree Administration Team manages and supports most aspects of your academic registration.

For information about funding opportunities for postgraduate research students, registering for your degree and changes to your registration status, as well as guidance on preparing your thesis for submission and the examination process, please use the links to the left.

COVID-19 impact log for PGR students

We remain committed to supporting you through your research and studies by minimising and mitigating the impact of COVID-19 as much as we can.  To help you, your supervisor and the University with minimising and mitigating impacts we introduced the ‘COVID-19 Impact Log’.

This log allows you to document any significant COVID-related impact on the progress of your research project, together with the mitigating plans that were implemented. The form should be regularly reviewed jointly by you and your supervisor(s). This may involve a redesign of the project or a reduction in planned activity. In discussing the form with your supervisor you should bear in mind that a key goal has to be completing the PhD within reasonable time. 

We will keep this on the website for the foreseeable future and encourage you to use it to document any effects or outcomes as it may inform any changes you may wish to make later in your studies or be useful in a viva to support the defence of your thesis.

If you do complete this log, you can submit it with your thesis and it will be included in the paperwork sent to the examiners. Please note, it will not change the standards by which the PhD is awarded but will give a starting point for discussion about how the pandemic impacted on or changed your research.

You can access the form here Covid Log for PGR's

Further details for completing the form below;

Covid Log Guidance

Thesis submission and Viva

If you are ready to submit your thesis, you should send it via email to rda@liverpool.ac.uk and as long as we have had the Intention to Submit Form it will be forwarded to your examiners.

Candidates and Internal Examiners can now utilise campus facilities for vivas where possible.  If you are attending remotely you will need to complete the declaration form Annex 3 found within the Remote Viva policy (Appendix 9 of the PGR Code of Practice) which you can return to RDA Team.  The form can be found by accessing the CoP link below.

Theses are being sent out electronically by the Research Degree Administration Team, you may find that an examiner will request a hard copy be posted to them, if this happens, please could you refer them to rda@liverpool.ac.uk. The thesis should only be sent by the Research Degree Administration Team.

Graduation - December 2022

The deadline for the receipt of paperwork for the December Graduation will be 16th November as a guide if you need to get your paperwork done. By this date, we need to have received all the exam reports and you need to have deposited your final thesis in the library, please.

Please refer to the Graduation web pages for further information. https://www.liverpool.ac.uk/graduation/

Submission deadline extension

The University extended almost every PGR registration with a start date before 18 March 2020, by adding 6 months to the thesis submission deadline.   Please note that this extension was designed to mitigate the effects of the pandemic. It is felt this is enough time to adapt to new practices and any further extra time will be subject to the conditions laid out in the PGR Code of Practice, Appendix 6.

Therefore, if you intend to make a request either for a suspension or more importantly, for a further extension, please read Appendix 6 before doing so. It is vitally important in order to avoid disappointment, noting the reasons for approval of an extension before putting the request in. Citing the pandemic alone will not guarantee a request will be approved.

International students with study visas and suspending studies

If you have a Study visa and are still in the UK and find you need to request a suspension of studies, its vitally important that you contact the International Advice and Guidance Team (IAG@liverpool.ac.uk) beforehand to ascertain the potential implications for your visa. We are still required to report the suspension of studies to the UKVI.

Who to contact for advice

There may be many other questions related to your registration, you can email any of the PGR administrators, dedicated link officers, or the PGR Team with them and you should get an answer quite quickly.  Contact email addresses are all available in the left-hand navigation of this page.

Annual Progress Reports

Annual Progress Reports will be released at the start of June each year, please complete the report as best as you are able when you receive it. Non-completion will cause delays to ongoing registration and could result in withdrawal from your studies.  The APR data is static once released, we can, however, refresh the report if you spot any anomalies at your stage. You can send us an email, for example,  if you think the submission deadline in the APR is incorrect, we can check it and correct it where necessary. It will also be vital that you check the contact details we have for you now please and correct those if not up to date.

You should keep your meeting record up to date at all times, please. You need to have 12 meetings per annum for full-time, pro rata to 6 for part-time and they should, as near as possible be held monthly.

Below are the links to the Code of Practice, the degree Ordinances and the forms page as well as to the new 2022/23 PGR Handbook.

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