Open Access policies

The University and most research funders have an Open Access policy of some type. You should familiarise yourself with any Open Access policy that applies to your work and ensure in advance that the publication route you’ve chosen complies with that policy. Sherpa FACT is a useful compliance tool that you can use to check that a journal you’d like to publish in will allow you to comply with any applicable Open Access policy. You can also contact the Open Access Team for guidance.

Below is a summary of the main funder Open Access policy. If your funder is not listed, please get in touch with the Open Access Team.

Research England (REF Open Access Policy)

Policy:

To be eligible for submission to REF 2021, authors' outputs must have been deposited in an institutional or subject repository within three months of acceptance for publication. Deposited material should be discoverable, and free to read and download, for anyone with an internet connection. Publisher embargo policies can be applied with a maximum of 12 months for REF Panels A & B, and 24 months for Panels C & D.

Applies to:

Journal articles and conference proceedings with an ISSN that were accepted for publication from 1 April 2016.

How to comply:

Upload your author accepted manuscript to Liverpool Elements and it will be made available in the institutional repository. If your journal article or proceeding has been published via Gold Open Access you can deposit the published version or enter the link.

Full policy details are available on the Research England website.

University of Liverpool Open Access Policy

Policy:

The author accepted the manuscript of all journal articles and conference proceedings must be deposited in, or be made accessible through, the University Repository (via Liverpool Elements).

Applies to:

All journal articles and conference proceedings, though researchers are encouraged to make other research outputs Open Access were available.

How to comply:

Deposit the author accepted manuscript of any journal article or conference proceeding in Liverpool Elements. This will then be made available in the University Repository.

Full policy details are available in this guide.

Research Councils (UKRI) Open Access Policy

Policy:

The RCUK Policy on Open Access aims to achieve immediate, unrestricted, on‐line access to peer‐reviewed and published research papers, free of any access charge. An embargo period of 6 months is allowed for STEM disciplines and 12 months for Humanities and Social Sciences.

For articles submitted after 1st April 2022 you will need to follow a new, stricter policy. The Research Councils will no longer allow any embargo period before items are made open access, and if open access is achieved through depositing your Author Accepted Manuscript then that manuscript must be available under a Creative Commons Attribution (CC-BY) licence.

Applies to:

Peer‐reviewed research articles (including review articles not commissioned by publishers), which acknowledge Research Council funding, that are submitted for publication from 1st April 2013, and which are published in journals or conference proceedings.

How to comply:

The Research Councils provide a block grant to cover the cost of publishing via Gold Open Access. Please complete the Open Access Payment Request form before committing to a journal to ensure that funding is still available and that the journal meets the licensing requirements. You can also comply via Green Open Access by uploading the author accepted manuscript to Liverpool Elements.

Full policy details (of both the current policy and the post-April 2022 policy) are available on the UKRI website.

Wellcome Trust

Policy:

Published outputs that arise from Wellcome funding, whether wholly or in part, must be open and accessible to everyone.

Applies to:

Research papers, monographs and book chapters.

How to comply:

There are three routes to comply with the Wellcome Open Access policy:

  1. Publish in a Fully Open Access journal or platform indexed by DOAJ. You can apply for funding to cover the costs of APCs.
  2. Publish in a hybrid or subscription journal and make the author accepted manuscript available in Europe PMC immediately on publication with a CC-BY licence.
  3. Publish in a journal that is part of a transformative agreement.

Additionally, when submitting your paper the Wellcome Trust require you to submit the following statement to the publisher:-

'This research was funded in whole, or in part, by the Wellcome Trust [Grant number]. For the purpose of Open Access, the author has applied a CC BY public copyright licence to any Author Accepted Manuscript version arising from this submission.'

If your paper was submitted for publication prior to the 1st January 2021 you should comply with the previous Wellcome Trust Open Access policy.

NIHR

Policy:

NIHR-funded researchers are required to publish their main study findings in a peer-reviewed, open access journal which applies a CC-BY licence and allows for immediate deposit of the final published version in other repositories without restriction on re-use.

Applies to:

This policy applies to any peer-reviewed research articles (including review articles not commissioned by publishers, final reports or executive summaries) that are supported in whole or in part by NIHR funding, that have been submitted for publication since 1 April 2014, and which are published.

How to comply:

You should publish your paper in a peer-reviewed, open access journal that applies a CC-BY licence. It is expected that award holders will make provision from their funding award to cover the costs of publishing in an open access journal (previous transition arrangements have been withdrawn). If necessary, researchers may need to contact the awarding NIHR coordinating centre to discuss covering open access costs.

Full policy details can be found on the NIHR website.

Cancer Research UK

Policy:

Cancer Research UK requires original research journal articles that have been funded wholly or in part by them to be made available via Open Access.

Applies to:

Original research (i.e. primary data-based), peer-reviewed research publications. It does not apply to book chapters, monographs, editorials, reviews or conference proceedings.

How to comply:

If submitting an article to a journal that offers paid-for open access, Cancer Research UK provides a block grant to cover the cost of publishing (only open access-related charges can be supported, no page or colour charges). Please complete the Open Access Payment Request form before committing to a journal to ensure that funding is still available and that the journal meets the CRUKs requirements e.g. the CC-BY licence must be applied.

If submitting an article to a journal covered by a read a publish deal you should simply select the open access option during the submission process – there will be no further charge.

If submitting an article to a journal that does not offer an open access option, you must ensure that the Author Accepted Manuscript version of your paper is deposited to Europe PubMed Central. For articles accepted for publication before 1st January 2022 Cancer Research UK will allow an embargo period of up to six months from first publication. For articles accepted for publication after 1st January 2022, the article must be made available immediately on first publication.

You should reconsider your journal choice if it offers none of these options. Most journals will offer at least one of these option, but some, notably Blood, do not.

Full policy details are available on CRUK’s website. If you are funded by CRUK, we would recommend you familiarise yourself with the policy.

Versus Arthritis Open Access policy

Policy:

Wherever possible, Versus Arthritis expects researchers to choose a journal to publish in that ensures the work is available immediately on publication.

Applies to:

Original research papers.

How to comply:

You can comply either by self-archiving your publication in Europe PubMed Central within 6 months of publication or by publishing in an open access journal. Funding is available for open access costs by applying directly to Versus Arthritis but there are several conditions. Full details of the policy and how to comply can be found on the Versus Arthritis Open Access webpages.

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