Introducing new collaborative tools
September 2019 will see the launch of new Office 365 applications, including OneDrive, Teams, Planner, Sway.
OneDrive for Business
Available to all staff and students, OneDrive allows you to access your work files any time, anywhere, from any of your devices. OneDrive is for your own, individual work files. You can share files and collaborate with University colleagues but remember, it is your responsibility to manage who has access to any files that you share and to keep permissions up-to-date. For more formal collaboration, Teams or SharePoint are the recommended apps. Sensitive and confidential information should be stored on your M: drive or departmental drive.
Microsoft Teams is a hub, bringing together chat, files, apps, and online meetings into one space. You can seamlessly share information, work together on documents and projects, and keep each other up-to-date with informal chat. To create a new Team, staff can complete a short online request form on the CSD self-service portal.
Microsoft Planner is provides a lightweight task management tool for teams. You can create tasks, assign them to team members, and update the status of them as you make progress. If you have an existing Microsoft Teams site, you can choose to add a Plan to your site. If you want to use Planner outside of Microsoft Teams, members of staff can request a Plan by completing an online request form on the CSD self-service portal.
Sway is an online presentation tool which offers a more visual alternative to PowerPoint and Publisher, helping users create engaging, visual presentations, newsletters, reports and other digital content. Sways can be shared with University staff and students.
SharePoint is part of the Office 365 suite. Create and access sites to share news, resources, and content. Integrate SharePoint Online with your Microsoft Teams workspace, as well as organise, and securely share, files and content with people inside and outside the University. To request a SharePoint site, staff can complete a short online request form on the CSD self-service portal.
Please note: These Office 365 apps offer new University cloud storage spaces to use and store your work. It's important to remember that you are in control of who can see or edit your information within the Office 365 apps. As such, you should continue to use your M: drive and departmental drives to store confidential and sensitive information. Additional security protection will be enabled by Spring 2020 to support your use of Office365 apps for confidential and sensitive information.
Office 365 Roadshow... at your desk
If you were unable to attend one of our Microsoft Office 365 roadshow events, you can now view the presentation on Stream where you will learn more about these handy tools available to you for seamless, collaborative working.