Guideline for posters presented at Poster Day and Poster Day Online

Your poster should promote the public understanding of your research project to a University educated audience outside of your own discipline.

Your Poster MUST be accompanied by an abstract of no more than 100 words.

For Poster Day Online you may present your research through one of the alternative media described below, instead of the conventional poster.

To help the success of these two events and to ensure your poster  reaches the widest possible audience, please read and follow the sections below that describe the specific requirements for your poster, in terms of both format and content,

Please also see the section on IP and copyright to ensure that your poster does not affect the future publishing of your research.

Specific requirements

There are specific requirements for each event as follows:

University Poster Day:

  • The Poster must be in A0 portrait format (1189mm high x 841mm wide)
    Posters in landscape format will not fit onto the poster boards at University Poster Day and, if your poster cannot be properly displayed, you may be asked to withdraw from this event.
  • The abstract should be embedded within the Poster.

The abstract should be legible from a distance of about a metre and take up no more space than an A5 piece of paper.

Poster Day Online:

  • Your poster should be in portrait format and should be easy to read on a standard computer monitor.
    We suggest that you prepare the poster in A2 or A3 size, and ensure that at normal resolution at least half the poster is visible and the poster can be read without excessive use of the scroll bar.
  • Your poster should be in pdf format (adobe acrobat reader) so that all visitors can view the file correctly.
  • The file size should be no larger than 1Mb, to avoid difficulties in downloading the file on slow internet connections off-site. This may require a careful use of images.
    (Tips to reduce the file size:

In the online software for Poster day Online, the abstract must be provided in plain text and will be presented alongside the link to download the poster

Note: for Poster Day Online only, you may submit your poster using alternative media (see 'Media' tab above), in which case there may be exceptions to these guidelines.


Posters for both Poster Day and Poster Day Online should aim to meet one of the following requirements:

  1. Research focused poster:  This poster will disseminate selected aspects of your research project. The layout may be similar to the type of poster presented at subject specialist conferences, but the language and terminology should be modified to explain your research to those working outside your specialist area.
    It is not appropriate to recycle a conference poster designed for a specialist audience.
  2. Public dissemination poster: This poster could provide an introduction to the wider research field in which your research is based.
    However the poster must include one section or paragraph that summarises how your research fits into this wider field.

For all posters we recommend:

  • the use of clear language, without jargon, particularly in the abstract, introduction and conclusions and to limit the use of terminology specialised to your own discipline.
  • the inclusion of some form of statement to explain why your problem is of interest for someone unfamiliar with your own subject area.
  • the text is kept concise throughout the poster. Most readers will not have a lot of time to read the poster.
  • and that you include at least one, but preferably more than one, visual image (photo, illustration, abstract shape, and so on) to improve the visual impact.

Your poster should also include your name and the title of the Poster.

References: All posters should include appropriate references, either to acknowledge previous work or to refer readers on for further information.

While preparing your poster, you may wish keep in mind the general criteria that the judges will be assessing your work on the day.  These include: visual impact, content structure, abstract, clarity  and the discussion with presenter. Further details regarding judging criteria will be available around the start of March.

For Poster Day Online only, you may choose to present your research in one of the following alternative forms of media.

  • Please note that your submission should follow the other guidelines described in these sections as far as possible and particularly in regard to content and IP. Your submission will be judged to the same criteria as conventional posters and using the same judging form.
  • Please note: PGR Development is unable to advise on the technical production of these alternative media.

PDF with links

You can add web links to your PDF file, for example, links to references or sound tracks. The linked content will need to be publicly available on an external web server or placed in your personal web space, such as that provided by CSD.

You should carefully consider what value these links add to your poster presentation - is the material essential to your communication, in which case the content should be short, or do the links offer additional information for interested readers?

Your poster should also meet all requirements for the Poster format.

Linked Web-pages

Your presentation could comprise a series of up to 6 short web pages that are linked to each other consecutively. For example, in a scientific poster each web site page might contain one section of the content of a conventional poster.

These web pages will need to be places on an external server, such as your personal web space provided by CSD (see

A recorded screen-cast

You may create a recording with audio of a short PowerPoint presentation, maximum length 5 minutes, such as that produced by commercial Camtasia software or University’s new Stream Capture software*.

You will need to be careful with your use of images and the overall quality of the final production, since large files are difficult to access off-site. In this case, the final file size should not exceed 5 Mb, although smaller file sizes are recommended.

For advice on the types of file acceptable, please contact PGR development at,

Further alternatives

If you have any specific ideas not described above that you believe might meets the requirements for this event, please get in touch with us at,

Please note that it is important that your production meets the needs of this audience, a degree educated public. For example, videos aimed at the wider public would not be suitable for this event.

Your poster should not contain commercial or industrially sensitive information. External visitors to the University may be present at either Poster Day or Poster Day Online.

If your research is commercially or, industrially sensitive you MUST obtain approval from your supervisor before submitting the poster.

You should be careful about presenting new results or methodologies for unpublished work, in your poster, and particularly for an online poster. Presenting information through the web, even for a restricted audience, can jeopardize future publication.*

If your research is unpublished we recommend that you consult your supervisor before preparing your poster.

If issues of copyright or IP have a significant effect on the content of your poster, you may prefer to produce a public dissemination poster for Poster Day or Poster day Online, see 'Content' above.

*You are recommended to check the publishing guidelines of your prospective journals for further information. For example, here is a statement from the Author guidelines, The Journal of Organic Chemistry:

‘The originality of a submitted manuscript may be jeopardized, and the manuscript precluded from consideration for publication, if it contains “new” information that has been made publicly available, either in print or electronic format. Such disclosure includes posting of conference presentations, posters, and preprints on institutional repositories and other Web sites. Web posting of any content in a manuscript (with the exception of short abstracts), whether available openly to the public or under restricted access, must be disclosed to the editor.’

The Journal of Organic Chemistry