For up to date information on changes to placement structure and E-Portfolio requirements as a result of the COVID-19 pandemic please see the dedicated section of GPORT: Changes due to COVID-19.
The GP tutor will act as the student’s Educational Supervisor (ES) for their GP placement.
The GP tutor/supervisor will be required to register with Liverpool School of Medicine in order to gain access to their student’s e-portfolio. For assistance, please contact email@example.com.
Students are required to meet with their Educational Supervisor on a weekly basis to discuss their progress and also to ensure that they are achieving the learning outcomes of the placement.
The School of Medicine’s E-portfolio system (PebblePad) now allows external members of staff within the Practice to be added to the system in two ways; either by the E-portfolio Administrator, or by a student doctor. This will allow the Student Doctor to add members of staff to the e-portfolio system, who have watched them perform a specific activity on placement.
As the students Educational Supervisor, you will be signing clinical placement forms (DOPS, CPADS or OEs). If you prefer to complete them electronically, instead of on the PebblePocket App on the student’s device, then the student doctor can now send you an E-form request via email. When you log into the e-portfolio you will be able to view and complete the E-forms that the student doctor has sent to you. Please ensure that when the student doctor asks for your email address that you give them the email address that you log into the eportfolio system with as this will ensure that the system does not create a duplicate account for you. Any clinician (other than the named GP Tutor) in the practice who is supervising the student can also be sent Placement forms via e mail to sign remotely rather than using the PebblePocket App on the student’s device. We expect this to be particularly useful when remote working due to the COVID-19 pandemic is in place.
There are two ways to access e-forms: You can access a specific e-form by clicking on the link in the email. This will prompt you to login and you will be taken directly to the form. Please note, this method will only allow you to view a specific E-form, and not the list of E-forms from any other students. If you are the named Educational Supervisor for the student (which you will be if you are their named GP Tutor) you can also log into the e-portfolio as normal and you will see the below screen. If a student doctor has shared an E-form/s with you it will appear here under ‘Items that have been shared with you’. Further details are given in the attached document ‘MBChB Year 3 & 4 Clinical & Educational Supervision E-portfolio Guide 2020-21’ below.
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