Planning and costing

Full economic costing of all aspects of data management should be included in any funding applications, wherever possible. Indeed many funders allow for and expect such costings to be included in applications (eg UKRI, Wellcome Trust) but others do not. So it is essential to check.

When planning your research:

  1. Familiarise yourself with the RDM requirements of your specific funder.
  2. Complete a data management plan, outlining roles and responsibilities within the project. Complete an ethics application if appropriate, as this may have cost implications.
  3. Budget for the costs of managing your data in the proposal. There are number of variables to consider such as:-

Staff - Who will manage the data? How much time will it take? What skills are required?

Software - What software and tools will need to be purchased for this project (if any) to manage, anonymise and make data available for reuse?

Volume - Hard to estimate before the start of a project but worthwhile as this will affect the tools required, costs and staffing involved.

Funders - Funders can have different requirements but overall the costs of managing research data are either direct or indirect costs.

During a project costs can be considered as direct, whereas post project costs are usually considered indirect. RDM costs can be broken down into the following categories.

  • Cost of collecting
  • Cost of curating
  • Cost of analysing
  • Cost of preservation and sharing.


Need more information?

UKRI Guidance

UK Data Service

KRDS (Keeping Research Data Safe)

DCC overview of funders’ requirements