Accessing your information

Under the Data Protection Act 2018, you have a right to request access to your personal data. You are entitled to know whether the University of Liverpool:

  • is processing your personal data;
  • the purpose of the processing;
  • the categories of personal data processed;
  • where it came from and how long it will be stored.

We can provide you with information that relates to you only. 

  • We will provide you with information that relates to you only. This means that the information has to be mainly about you and not any document that mentions you.
  • We will not provide you with every email or document that contains your name.
  • Information that is not your personal data will appear as ‘XXXX’ or XXXXXX. You are not entitled to information about other individuals so we remove the information in this manner.
  • Other exemptions enable us to withhold information in specific circumstances. We will tell you if this is the case.

We may refuse a request if we decide it is manifestly excessive or unfounded. This includes requests that:

  • are for information that you have already been given;
  • are repetitious; and/or
  • are malicious in intent.

To make a request for a copy of the data held about you by the University, please make a Subject Access Request

You may find it helpful to read the guidance from the Information Commissioner's Office on how to request your personal information.