Access your information

The General Data Protection Regulation (GDPR) gives individuals a right to access their personal information.

This means that individuals can exercise the right of access to see what information the University holds on them. You are entitled to know whether the University of Liverpool:

  • is processing your personal data;
  • the purpose of the processing;
  • the categories of personal data processed;
  • where it came from and how long it will be stored.

If you wish to make a request for a copy of the data held about you by the University, please make a Subject Access Request.

Subject Access Requests provide you with information that relates to you only. 

  • We will provide you with information that relates to you only. This means that the information has to be mainly about you and not any document that mentions you.
  • We will not provide you with every email or document that contains your name.
  • Information that is not your personal data will appear as ‘XXXX’ or XXXXXX. You are not entitled to information about other individuals so we remove the information in this manner.
  • Other exemptions enable us to withhold information in specific circumstances. We will tell you if this is the case.

We may refuse a request if we decide they are manifestly excessive or unfounded. This includes requests that:

  • are for information that you have already been given;
  • are repetitious; and/or
  • are malicious in intent.

You may find it helpful to read the guidance from the Information Commissioner's Office on how to request your personal information.