What is a protocol?

In order to develop a standardised means of recording information about co- and extra- curricular activities in section 6.1 of the HEAR, a standard format has been agreed, called a protocol.

A protocol is essentially a role description, written as a job title, year of activity, and a set of bullet points that outline the main features of the role

For example, student rep protocol could look like:

  • Attended training session
  • Attended at least 3 SSLC meetings
  • Engaged in student enhancement project
  • Produced report from student enhancement project.

To have an activity appear on a student's HEAR, the activity must meet the following criteria for university verified protocols:

  • Involve a minimum of 7 hours (or more) of learning/skill development opportunities as part of a co- or extra- curricular activity (i.e. the activity does not receive any form of modular credit)
  • Have an approved protocol statement which has been produced either by the University or Guild and verified by the HEAR protocol approval panel
  • Be unpaid, unless, a paid activity can be classified as a co-curricular activity which is related to the student’s programme of study, or, is vocational in ethos, and is organised directly through the University or the Guild
  • Paid co-curricular discipline-related activities would include roles such as Student Advocates; students engaged on e.g. vacation department research projects, or internships; students employed by the Disability support team to support fellow students in the same discipline
  • Paid ‘Vocational’ roles would include activities such as communications assistant in the Guild, or a member of the Green Team in the Guild
  • Extra- curricular paid roles (such as part-time bar jobs) are not eligible for inclusion on the HEAR.