Privacy notices

How we use your data.

Please select a privacy notice:

General Covid testing privacy notice

Who will own my data once I submit it?

The University of Liverpool.

Why do you need my information?

  • Your information is needed to book, administer and deliver your Covid-19 test. For asymptomatic tests, your information will only be used book your test.
  • Your information will be used to assess your symptoms and deliver your test results.
  • Your information will be used to support contact tracing and to help ensure anyone who tests positive for Covid-19 or needs to self-isolate is able to do so.
  • Your information will be used in anonymised form to inform the University’s Outbreak Management Team should they need to implement local measures to prevent the spread of Covid-19

What allows you to use my information?

The University is using your information to deliver a task in the public interest, in this case, providing Covid-19 testing to inform local measures to stem the spread of Covid-19 among staff and students.

The University will then use sensitive information in line with data protection powers that allow us to use it to further your direct medical care and meet our public health obligations in the area.

Who will my information be shared with?

  • Cheshire & Merseyside Health Partnership – who will be administering the tests.
  • Simply Book – who run the booking system.

Do I have to provide this information and what will happen if I don’t?

In order to receive your Covid-19 test, you must complete the booking form and complete the required fields. This data is essential to the delivery of your test and the approach to Outbreak Management in the local area.

How long will you keep this data for and why?

Your data will be stored by the University for 28 days.

How will my information be stored?

Your information will be stored on NHS systems by NHS partners.

Within the University it will be stored on a central emergency system that is secured on the University’s network and only accessible by a small number of managers who are granted access. The University’s Central Covid Team will have access to this information and it will be shared with Departmental Covid Teams as appropriate to help with contact tracing and self-isolating advice. 

Will this information be used to take automated decisions about me?

No.

Will my data be transferred abroad and why?

No.

What rights do I have when it comes to my data?

Under the General Data Protection Regulation, you may have the following rights with regards to your personal data:

  • The Right to subject access – you have the right to see a copy of the personal data that the University holds about you and find out what it is used for.
  • The Right to rectification – you have the right to ask the University to correct or remove any inaccurate data that we hold about you.
  • The Right to erasure (right to be forgotten) you have the right to ask the University to remove data that we hold about you.
  • The Right to restriction – you have the right to ask for your information to be restricted (locked down) on University systems.
  • The Right to data portability – you have the right to ask for your data to be transferred back to you or to a new provider at your request.
  • The Right to object – you have the right to ask the University to stop using your personal data or to stop sending you marketing information, or complain about how your data is used.
  • The Right to prevent automated decision making – you have the right to ask the University to stop using your data to make automated decisions about you or to stop profiling your behaviour (where applicable).

Please note that not all rights apply in all situations. To find out more about your rights under the GDPR, please visit the Information Commissioner’s website.

To request a copy of your data or ask questions about how it is used, contact:

Dan Howarth, Data Protection Officer

  • Email: legal@liverpool.ac.uk
  • Post: Legal & Governance, University of Liverpool, Foundation Building, 765 Brownlow Hill, Liverpool L69 7ZX

Who can I complain to if I am unhappy about how my data is used?

You can complain directly to the University’s Data Protection Team by writing to:-

  • Dan Howarth, Data Protection Officer
  • By email: legal@liverpool.ac.uk
  • Post: Legal & Governance, University of Liverpool, Foundation Building, 765 Brownlow Hill, Liverpool L69 7ZX

You also have the right to complain to the Information Commissioner’s Office using the following details:

  • The Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
  • Telephone: 08456 30 60 60 or 01625 54 57 45
  • Website: ico.org.uk

School of Veterinary Science Data Privacy Notice

The School of Veterinary Science Privacy Notice for collecting and storing Student’s COVID test results is in accordance with the University’s policy. The School collects and retains and discloses COVID Test results following the University guidance and the specific elaboration provided below.

Who will own my data once I submit it?

The School of Veterinary Science at the University of Liverpool

Why do you need my information?

With the challenges COVID is presenting in keeping the University community – and each other – safe. Regular, asymptomatic testing is vital if we are to protect the functioning of the school, it’s businesses and ability to provide uninterrupted teaching to students. There are over 800 students on site all of whom have been asked to comply with the University’s testing rules. It is the asymptomatic test results that students are asked to provide before accessing face to face teaching.

Year 4& 5 students are asked to have 2 negative lateral flow tests 3 days apart on returning to campus with the second test within 24 hours of commencing rotations or practical classes, with continued testing every 3 – 4 days.

Year 1-3 students are asked to have 2 negative lateral flow tests 3 days apart on returning to campus with the second test within 4 days of commencing practical classes, with continued testing every 3 – 4 days if remaining on campus or 7 days if not.

All students must have had their most recent negative test within 4 days of a face to face teaching session.

For students living away from their home address during term time, one or both lateral flow tests must be taken once they have returned to this address.

Proof of the negative tests must be sent to vetcovid@liverpool.ac.uk.

If a student has had a positive coronavirus (COVID-19) polymerase chain reaction (PCR) test between the last 10-90 days through NHS Test and Trace and been recorded as a positive case on the national system, they do not need to be tested again. BUT, they must have isolated and recovered fully (this will be via a self-declaration form) and proof of the positive PCR test must still be sent (as per below).

Information recorded

Subject: First name| Last name| Year| COVID test date (DD.MM.YYYY)

A screen shot of the official test result notification.

Data is recorded for the purpose of limiting the spread of COVID infection.

What allows you to use my information?

The University is using your information to deliver a task in the public interest, in this case, providing Covid-19 testing to inform local measures to stem the spread of Covid-19 among staff and students.

The University will then use sensitive information in line with data protection powers that allow us to use it to support your educational needs and meet our public health obligations in the area.

Who will my information be shared with?

Information will be shared with designated members of the School of Veterinary Science Student Experience team, and Veterinary School Senior Management (Heads of Department, HOO and Head of Vet Education). Only information relevant to safety concerns will be shared with teaching leads.

Do I have to provide this information and what will happen if I don’t?

Failure to send evidence of the appropriate negative tests in the correct format will result in you being unable to attend face to face teaching sessions.

How long will you keep this data for and why?

Your data will be stored by the University for 1 academic year (Subject to the continued impact of COVID). Data Privacy Notice

How will my information be stored?

Test results are submitted to a password protect email address, then transferred to a password protected excel spreadsheet.

It will be stored on a secured on the University’s network and only accessible by a small number of key individuals who are granted access.

Will this information be used to take automated decisions about me?

The information held will not be used to take automated decisions about students.

Will my data be transferred abroad and why?

Data will not be transferred abroad.

What rights do I have when it comes to my data?

Under the UK General Data Protection Regulation, you may have the following rights with regards to your personal data:

  • The Right to subject access – you have the right to see a copy of the personal data that the University holds about you and find out what it is used for.
  • The Right to rectification – you have the right to ask the University to correct or remove any inaccurate data that we hold about you.
  • The Right to erasure (right to be forgotten) you have the right to ask the University to remove data that we hold about you.
  • The Right to restriction – you have the right to ask for your information to be restricted (locked down) on University systems.
  • The Right to data portability – you have the right to ask for your data to be transferred back to you or to a new provider at your request.
  • The Right to object – you have the right to ask the University to stop using your personal data or to stop sending you marketing information, or complain about how your data is used.
  • The Right to prevent automated decision making – you have the right to ask the University to stop using your data to make automated decisions about you or to stop profiling your behaviour (where applicable).

Please note that not all rights apply in all situations. To find out more about your rights under the UK GDPR, please visit the Information Commissioner’s website.

To request a copy of your data or ask questions about how it is used, contact:

Dan Howarth, Data Protection Officer

  • Email: legal@liverpool.ac.uk
  • Post: Legal & Governance, University of Liverpool, Foundation Building, 765 Brownlow Hill, Liverpool L69 7ZX

Who can I complain to if I am unhappy about how my data is used?

You can complain directly to the University’s Data Protection Team by writing to:

  • Dan Howarth, Data Protection Officer
  • By email: legal@liverpool.ac.uk
  • Post: Legal & Governance, University of Liverpool, Foundation Building, 765 Brownlow Hill, Liverpool L69 7ZX

You also have the right to complain to the Information Commissioner’s Office using the following details:

  • The Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
  • Telephone: 08456 30 60 60 or 01625 54 57 45
  • Website: www.ico.org.uk

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